Documentation Guidelines

 + Download ABI Documentation Form 

+ Download Temporary Medical Documentation Form 

DSP requests that students with acquired brain injuries (ABI) submit any previous documentation that they have which can include neuropsychological evaluations. Students may also have their clinicians fill out and sign DSP’s ABI Documentation form as well. If the impact from the brain injury is temporary, students may have their clinicians complete DSP’s Temporary Medical Documentation Form instead.

Download Documentation Form 

For students with ADD/ADHD, DSP requests that students submit any previous documentation that they have which can include psycho-educational evaluations. It is recommended that students have their clinicians complete DSP’s ADD/ADHD Documentation form as well.

An assessment for ADD/ADHD must be current. In most cases, this means that a diagnostic evaluation must have been completed within the past three years. For more information about what is needed, please see UC Practices for the Documentation and Accommodation of Students with Attention-Deficit/Hyperactivity Disorder.

Practices for Assessment and Accommodation for Students with Attention Deficit Disorder. 
ADD Guidelines 

Prior to registering for courses, each deaf student who is requesting communication services must submit complete and current disability documentation to determine eligibility for services. Documentation required includes the following:

• Audiogram results aided and unaided within the past year prior to requesting services accompanied by a report written by an Ear, Nose and Throat (ENT) Physician, General Physician or Audiologist.

+ Download Documentation Form  

• Documentation from your treating physician will establish your eligibility for services. Your doctor can send a letter explaining your condition, or you can download the Physician Follow-Up form by clicking here. Your physician can fax the information to us.

• Aptitude
• Achievement
• Information Processing

Practices for Assessment and Accommodation for Students with Learning Disabilities

LD Guidelines 

+ Temporary Medical Documentation Form 

+ Download Permanent Condition Form 

Documentation from your treating physician will establish your eligibility for services. Your doctor can send a letter explaining your condition, or you can download the Physician Follow-Up form (either the temporary or permanent disability form as appropriate). Your physician can fax the information to us, you may upload it to the portal or you can bring it in to our office in person.

+ Download Documentation Form for Other Functional (Includes but is not limited to: Arthritis, Asthma (respiratory conditions), Blood Diseases, Cancer, Diabetes complications, Heart Disease, HIV complications, Leukemia, Lupus, Sickle Cell Anemia) 

Documentation from your treating physician will establish your eligibility for services. Your doctor can send a letter explaining your condition, or you can download the Physician Follow-Up form by clicking here. Your physician can fax the information to us at 805.893.7127.

+ Download Documentation Form for Psychological (Includes but is not limited to: Generalized Anxiety, Autism Spectrum Disorder, Asperger’s Syndrome, Bipolar Disorder, Major Depression, Obsessive Compulsive Disorder, Post Traumatic Stress Disorder (PTSD), Schizophrenia) 

You will need to provide documentation to DSP. Professionals qualified to provide the documentation include, but are not limited to licensed psychologists, psychiatrists, and neurologists, or other professionals with training and expertise in the diagnosis of mental disorders. The documentation from your treating practitioner must be no more than 6 months old, meaning you must have been seen by him/her in the last 6 months. You may be asked to provide additional documentation.

Please ask your psychiatrist or psychologist to provide comprehensive information. The more information we have, the better we are able to determine appropriate accommodations and assistance. In most cases, after you submit your documentation, a disabilities specialist will contact you within one week

You have two options for providing us with the appropriate documentation:

Option 1:

Submit follow up questions (link) to your psychiatrist, psychologist or physician. Once completed, the form should be submitted to DSP.

Option 2:

Submit a complete evaluation from a psychiatrist, psychologist, or physician.

The evaluation should include a complete description of the following:

• Does the student have a diagnosable mental disorder? If so, what is the specific Multi-Axis DSM-5 classification?
• What were the assessment or evaluation procedures used to make the diagnosis?
• Is there historical data that is pertinent to the disability?
• What are the major symptoms of the disorder currently manifested by the student, including level of severity?
• If medications are currently prescribed, are there any substantial side effects for this individual?
• What are the current functional limitations imposed by this disorder?
• What is the current prognosis? When did you last see this individual?

Practices for Assessment and Accommodation for Students with Psychological Disabilities
Psych Guidelines 

In addition to the documentation that establishes eligibility for DSP, students seeking the specific accommodation of "Remote Instruction and Access as an Accommodation" should consider also having their providers complete or include in a letter the content indicated in the Provider Verification. + Provider Verification for RIAA.

Additionally, DSP will require students requesting this accommodation to provide responses to the Student Supplemental Form for Remote Instruction + Access as an Accommodation. 

Another option you may wish to consider is the UC Online Program. This program enables UC students to take the same high-quality courses offered on campus but in an online format. Approval for enrollment should be obtained from your academic advisor to ensure that the course you wish to take satisfies the appropriate graduation requirement you need to fill. Each campus has a unique enrollment deadline for these courses so please contact the corresponding campus' registrar's office for information.