Apply to be a DSP Exam Proctor
Thank you for your interest in becoming a DSP Exam Proctor! The application process is only a few steps. If you have any questions please contact our Proctor Coordinator at 805.893.6077.
Complete the Proctor Application through the DSP Portal.
If approved, you will be emailed and will be required to send in a cover letter and resume.
If selected for an interview, you will be contacted.
If hired you will need to attend a mandatory 1.25-hour, paid orientation either via Zoom or at the DSP office at 2120 Student Resource Building. You will need to complete hiring documentation in person and online and will need to bring original forms of government-issued identification to the Business and Financial Services office in SAASB 3201.
- Proctors must abide by the Proctor Responsibilities and Guidelines as stipulated below to continue employment with our office.
By applying for this position, the applicant authorizes the hiring agency (DSP) to access their academic record for the purpose of confirming enrollment status and related eligibility for student employment.
Please check UC Path for your next pay date: ucpath.ucsb.edu.
*Note: You need to complete all hiring paperwork and complete your timesheet within the pay window in order to get paid.
To sign up for direct deposit, update your address, or change your tax information, please go to UC Path.
Send payroll questions to firstname.lastname@example.org.
Timesheets and exam notes must be completed within 24 hours after the exam drop-off time.
For shifts on the DSP portal you need to complete the online timesheet that is available after the scheduled Exam End Time. Occasionally you will need to fill out a paper timesheet for work that is outside of the DSP System (on-call shifts, review sessions, etc.)
For calculating your time worked: “Actual Proctor Start Time” = the time you picked up the exam(s); “Actual Proctor End Time” = the time you dropped off the exam(s). Dishonesty in timesheets can be grounds for termination.
If the student(s) complete the exam before the exam end time, you will not be compensated for the time remaining.
You will be compensated for one (1) hour if your shift is cancelled within 24 hours of the exam.
Proctor Responsibilities & Guidelines
As a DSP exam proctor you are to:
- Maintain the integrity of the testing environment
- Ensure that disability-based exam accommodations are provided
- Formally report all incidents of academic dishonesty and student misconduct
- You must proctor a minimum of five (5) exams during Weeks 1 through 10 (“midterms”) and four (4) exams during finals week (including the Saturday before Finals Week).
- You must attend the quarterly proctor meeting(s).
- You must keep track of your hours and ensure that you do not go over 19.5 hours per week for all campus employment combined. It is also your responsibility to avoid scheduling conflicts.
- You must be available through the end of finals week (Friday).
- If you cannot meet your quarterly requirements, you must contact the Proctor Coordinator as soon as possible.
Office Policies and Procedures
As a DSP exam proctor you must adhere to the following guidelines:
- Confidentiality: You are not allowed to disclose any information about DSP students to anyone that is not a DSP staff member. When appropriate you may inform the instructor, TA, or departmental representative of your role, but discretion is advised. If you need to contact your students, please keep their names and contact information separate from each other. All information you access within the DSP Online Services Portal is privileged and must be kept private.
- Communication: As an exam proctor, it is imperative that you establish an open line of communication with DSP. Please check your email frequently. If any additional students are added to your job or any changes are made to the exam, you will receive an email notification from the online system or a personal call or email from DSP staff. Timely responses (within 24-48 hours) are expected.
- Monitoring and Reporting: Always contact DSP if there is an issue during an exam, and always leave a “note” in the system about how the exam proceeded. DSP and faculty may call/text you during your shifts; always make sure to have your phone available. DSP will require a written report from you if an incidence of academic dishonesty or student misconduct occurs during an exam.
- No Tolerance Policy: DSP reserves the right to terminate your employment immediately should you be in direct violation of any DSP/UCSB policies or procedures.
Signing Up for Shifts
You are welcome to sign up for as many proctoring assignments as you would like, but you cannot sign up for overlapping exams and you may not exceed 19.5 hours worked per week with all your campus jobs combined.
Review the entire exam accommodation including any notes before signing up and again before exam day. Double check your class and work schedule before signing up.
You are not allowed to proctor for a class you are currently registered in or for a student with whom you have a personal relationship. If a student you know personally is added to an accommodation you are assigned to, contact DSP.
Once you are assigned as the proctor, you are solely responsible for the completion of the job. Make sure to enter the shift into your calendar/planner and set reminders.
Cancelling a shift at the last minute (unexcused) is unacceptable. Only in an extreme emergency will you be "excused" from a proctoring job. Contact DSP in the event of medical or personal emergency. You are still responsible for the assignment until you have been removed from the shift in the DSP system.
Proctor no-show/tardiness are grounds for termination of employment. Notify DSP immediately if you are late. Pick-up times are not flexible.
Each shift may differ in a variety of ways. It is important that you read the exam accommodation details very thoroughly before signing up and check frequently for updates.
Alternate Exam Setting: A separate room (not the main classroom) that can only contain DSP students and proctors. Generally speaking, the exam location should not be shared with any other exam. Please contact DSP if you have concerns about this.
Private Exam Setting: A private room with only one DSP student and DSP proctor. Please contact DSP if the exam room is double-booked – private settings MUST be private.
Most students are approved for 150% or 200% time on exams. Some students will not use extended time and this will be indicated as 100% time. If a student reports an issue with the time, contact DSP and follow what the DSP Portal says until otherwise instructed.
Non-active vs. Active Proctoring
Non-active Proctoring: Your responsibility is to diligently and quietly monitor the student(s) and record notes throughout the exam. You may not assist the student(s) with interpreting or answering exam questions. You may read or work silently, but remember that you are not being paid to study or do personal activities.
Active Proctoring: This entails actively assisting the student in a private setting as they take the exam. The exam instructions and the student’s accommodation will list your responsibilities. You may not read or work silently during the exam.
- Exam writer: You are required to record the student’s responses verbatim in the requested format (blue book, short answer, etc). You may not correct grammar/spelling or answer questions for the student.
- Exam reader: You are required to read the exam aloud to the student and the student must record their own responses. Students are not allowed to ask you any questions about the exam. They may only ask you to repeat what you have read.
- Exam tracker: This applies to Scantron exams only. The student will respond to exam questions and you must make sure that the responses are recorded as the student intends on the Scantron.
- Laptop Exams: You must sit behind the student to monitor the student’s screen. Students may not access the internet or any non-permitted programs/materials.
Student will be using a DSP laptop unless otherwise specified. If it is not a clearly labeled DSP laptop, please contact DSP. The student is responsible for reservation, pick-up, and drop-off of the laptop unless otherwise specified. You will input the password directly to the computer (do not share with the student).
After the exam is over, the student will save their answers on the desktop of the laptop and on the DSP-provided USB drive. Proctor delivers the USB drive and all exam materials to the Exam Drop-Off Location.
If a student has requested to use equipment they are approved for, it will show when you click on the student’s name in their accommodation. Options are: Laptop, Four Function Calculator, and Spellchecker. The student is responsible for reserving and picking up this equipment with our office and it must be noted in the DSP Portal. All equipment will be clearly labeled ‘DSP’ and students may not use their own equipment unless the entire class is allowed the equipment or in certain circumstances noted by DSP.
Laptop: See previous section under “Active Proctoring” for information on how to proctor a laptop exam. Laptop exams must take place in a private setting. The laptop will be clearly labeled ‘DSP.’ If it is not, contact DSP. Students cannot use their own laptop unless the entire class has been approved for personal laptop use OR in certain circumstances noted by DSP.
Four Function Calculator: A student with this service is allowed to use a DSP-owned four function calculator even if the rest of the class is not allowed to use calculators. The calculator will be clearly labeled ‘DSP.’ If it is not, contact DSP.
Spellchecker: The spellchecker is a handheld device that corrects spelling. The spellchecker will be clearly labeled ‘DSP.’ If it is not, contact DSP.